1.1 The clubs name shall be Larkfield Athletic
Club.
1.2 The club will affiliate to and abide by the rules and regulations of the Amateur Athletic Association of England, the governing bodies of Triathlons, Adventure Racing any other relevant Athletics bodies.
1.3 The Constitution
shall be approved by the full membership of the club at its annual general meeting
and any changes thereto shall be made by means of a two-thirds majority vote at
a general meeting.
1.4 A copy
of the clubs constitution shall be provided to each new member.
2.1 The aims and objectives of the club will
be:-
·
To bring together sports
persons of all standards and levels of experience within the Larkfield area in
a social and competitive context.
·
To promote and encourage
participation in local races with particular emphasis on Road and cross-country
running, Triathlons and Adventure races.
·
To offer coaching and competitive
opportunities in Road and cross-country running, Triathlons and Adventure Racing.
·
To ensure a duty of care
to all members of the club, to encourage participation in training sessions, and
to provide support and advice in particular to newcomers to the sport.
·
To provide all its services
in a way that is fair to everyone
3.1 The club
shall consist of individuals who qualify as amateurs as defined in the rules of
the AAA of England and, where appropriate, the governing bodies of Triathlon Racing
and Adventure Racing. The individual must
not be serving suspension or otherwise prevented from membership under the rules
of that association.
3.2 In order
to become a first claim member of Larkfield AC, all of the following must be completed:
-
·
The valid application form
must have been completed and signed.
·
The elected committee of
the club, who reserve the right to refuse membership, must then approve the application.
If subsequent to accepting membership of any person, information is received that
would have prevented membership then the individuals membership may be terminated.
·
If an existing First Claim
member of an athletics club (as defined in the UK Athletics rule book) participating
in road and cross country running, the prospective member must first resign their
First Claim status of their existing club and if required, have their change of
status ratified by the South of England Athletic Associations Hardship Committee.
·
The full membership subscription
must be paid.
3.3 A person
remains a First Claim member of Larkfield AC until each of the following has taken
place, or membership has been terminated by disciplinary action under 3.7: -
·
A letter of resignation has
been received by the club Secretary.
·
All outstanding subscriptions
have been paid.
·
The resignation has been
accepted by the committee and the South of England AA has been informed.
3.4 Membership fees will be set annually and approved at the Annual General Meeting. Membership will be for a period of 52 weeks and payable at the beginning of each such period. Juniors and non-running members will pay 50% of the full membership fee.
3.5 As a
paid up member of the club, an individual is expected to participate in local
races in the approved club colours of navy blue, white and gold and not compete
for any other club * without the express consent of the elected committee.
In this respect, the individual must abide by the rules of all governing bodies
and shall not hold Larkfield Athletic Club responsible for any injury to body
or property sustained during running activities.
* Second claim runners may compete in their First Claim
colours.
3.6 Members
are encouraged to participate in all aspects of the clubs activities, including
training, racing, and social functions as well as assisting with the running of
the clubs organised races.
3.7 Any member
guilty of misconduct or infringing the laws of the regulating bodies is liable
to be expelled from the club. The expelled member shall have the right to appeal
at a general meeting of the club (Refer to section 4).
3.8 All complaints regarding the behaviour of members should be submitted in writing to the Secretary.
4.1 The club
shall hold a general meeting at least once a year and all members will be notified
of the date, time and venue at least four weeks in advance. An attendance list will be circulated at the
start of the meeting, and a quorum (Minimum number of members required to validate
a vote) will consist of one quarter of the current club membership.
4.2 Items
for discussion will be notified to the secretary at least two weeks in advance
of the meeting. Minutes of the general
meeting shall be circulated to all members within four weeks of the meeting taking
place.
4.3 Matters to be agreed at the general meeting
include:-
·
Election of officers
·
Changes to constitution
·
The clubs accounts
·
Changes in membership fees
·
Matters of misconduct relating
to club members and officers
·
Any other business
4.4 A special
general meeting can be called by the club secretary on the instruction of the
committee or on written request by at least 12 members. The meeting will be held
within 21 days of such a request being made, matters of procedure set out in 4.1,
4.2 and 4.3 apply also to a special general meeting.
4.5 Matters
of misconduct or changes of Constitution require a two-thirds majority (Of those
members present and voting) to be passed at a general meeting. Other matters require
a simple majority.
5.1 The officers
shall consist of at least three members (Chairperson, Secretary and Treasurer
herein after called the committee) proposed and seconded at the annual general
meeting who receive the greatest number of votes of those members present.
5.2 The committee
is charged with discharging the day-to-day business of the club. The committee
will be delegated by the club to handle all income and expenditure, and shall
also have the powers to approve new membership and terminate membership. It has
the power to set up sub-committees and to delegate duties as required.
5.3 The committee is required to meet (Formally) a minimum of four times a year at which a record of proceedings will be kept. A quorum is two officers. The main business will be to formally accept new members, to approve resignations and to record matters of income and expenditure since the last meeting. The minutes of committee meetings shall be made available to any member on request.
6. FINANCE
6.1 All club
monies will be banked in an account held in the name of the club. The Club Treasurer will be responsible for the
finances of the club.
6.2 A statement
of annual accounts will be presented by the Treasurer at the Annual General Meeting,
to be approved by the membership.
7. DISSOLUTION
7.1 A resolution
to dissolve the club can only be passed at an AGM or EGM through a majority vote
of the membership. All affiliated bodies
will be informed of this decision as soon as possible after it has been taken.
8.1 The constitution
will only be changed through agreement by majority vote at an AGM or EGM.
9. DECLARATION
Larkfield Athletic Club hereby adopts and accepts this constitution as a current
operating guide regulating the actions of members.
SIGNED:
...DATE:..
..
Name:
.
Club
Chairperson
SIGNED:
.DATE:
.
Name:
.
Club
Secretary